WHAT IS GDPR?
With users in nearly every country in the world, we adhere to the General Data Protection Regulation (GDPR). The GDPR expands the privacy rights granted to individuals located in the European Union, Iceland, Liechtenstein or Norway (collectively, the “EU”) and requires companies that collect and process personal data of these individuals to comply with certain privacy regulations. Personal data is any information related directly or indirectly to a natural person. The GDPR applies to companies that collect and process the personal data of individuals in the EU and have a presence in the EU (e.g. offices or establishments), as well as companies that do not have any presence in the EU but target individuals in the EU (e.g. by offering goods or services to such individuals) or monitor the behavior of individuals in the EU. The GDPR is designed to strengthen the security and protection of personal data of individuals in the EU, as well as provide businesses with a structured framework on how to collect, process, use, and share such personal data.
PERSONAL DATA WE COLLECT
Immersive HealthTech Summit collects and uses your personal data to operate the Website and Services, as well as to deliver any services, or complete any sales transactions, you request.
We collect, process, store and use your personal data, including your name, email address, physical address, and phone number, when you register as a member with Immersive HealthTech Summit or fill out our forms for more information.
Immersive HealthTech Summit may also use your personal data to inform you of other products or services available from Immersive HealthTech Summit. We may also contact you via surveys to conduct research about your opinion of current services or potential new services that may be offered.
When you log in to Immersive HealthTech Summit, the Website and Services allows you to “set your intention” by collecting and disclosing your name (or an alias) and your location on a map to other members. By registering with Immersive HealthTech Summit and using the Website
and Services, you hereby expressly agree to the collection and disclosure of your name (or an alias) and your location on the map.
When you contact us by email or mail, the email or mail address you provide may be used to send you information, respond to inquiries, and/or other requests or questions. We also may keep a record of the correspondence and may also record any telephone conversation we have with you.
All personal data that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, or we suspect or identify fraud, we will record this.
DATA WE AUTOMATICALLY COLLECT
WHAT DO WE USE YOUR INFORMATION FOR?
By signing up with Immersive HealthTech Summit and opting in to receive marketing communications from us, you consent to the processing of your data to send you such communications, which may include newsletters, blog posts, surveys and information about new events. We retain a record of your consent.
You can opt out of receiving marketing communications by contacting us at firstname.lastname@example.org or clicking “unsubscribe” from a marketing email. If you unsubscribe to marketing communications, it may take up to five (5) business days for your new preferences to take effect.
LAWFUL PROCESSING OF YOUR PERSONAL DATA
WHO DO WE SHARE YOUR DATA WITH?
Immersive HealthTech Summit may share personal data with our third-party vendors to help perform statistical analysis, send you email or postal mail, or provide you with customer support. We may also share your personal data with third-party service providers, sub-contractors, and agents that we appoint to perform services on our behalf and in accordance with our instructions, including (but not limited to) payment providers, email communication providers, IT service providers, accountants, auditors and lawyers. All such third-parties are prohibited from using your personal data except to provide their contracted services to Immersive HealthTech Summit, and they are required to maintain the confidentiality of your personal data.
Immersive HealthTech Summit may disclose your personal data to third-parties when we believe that doing so is necessary or appropriate to satisfy any applicable law, regulation, legal process or governmental request; detect, prevent or otherwise address fraud, security, or technical issues; or protect our rights, property, or safety or the rights, property, or safety of our users or third-parties.
WHERE WE HOLD AND PROCESS YOUR PERSONAL DATA
Some or all of your personal data may be stored outside of the European Union (the EU), including for example, if our email server is located outside the EU or if any of our service providers or their servers are based outside of the EU. We shall only transfer your personal data to organizations that have provided adequate safeguards with respect to your personal data.
In certain cases, you may have the right to obtain a copy of the personal data we collect in an easily accessible format, and to require us to
- correct or update the personal data if it is inaccurate or incomplete;
- restrict or limit the ways in which we use your personal data;
- object to the processing of your personal data; and
- request the deletion of your personal data.
To exercise these or any other rights you may have under applicable laws, please contact us at email@example.com. Because we want to avoid taking action regarding your personal data at the direction of someone other than you, we may ask you for information verifying your identity.
We will respond to your request without undue delay and in any event within one (1) month of receipt of the request, which can be extended by two further months where necessary, taking into account the complexity and number of the requests.
We reserve the right to charge a reasonable administrative fee, taking into account the administrative costs of providing the information or communication or taking the action requested, if your requests are manifestly unfounded or excessive, in particular because of their repetitive character.
Please note that, in certain cases, we may continue to process your personal data after you have withdrawn consent and requested that we delete your personal data if we have a legal basis to do so. For example, we may retain certain data if we need it to comply with an independent legal obligation, if we still need the data for the lawful purposes for which it was obtained, or if it is necessary to do so to pursue our legitimate interest in keeping our services and operations safe and secure.
If you have any complaints regarding our privacy practices, you have the right to make a complaint with your national data protection authority (i.e., supervisory authority)
Where we are processing personal data based on our legitimate interests, we generally will retain the data for a reasonable period of time based on the particular interest,
taking into account the fundamental interests and the rights and freedoms of the data subjects.
Where we are processing personal data based on your consent, we generally will retain the information for the period of time necessary to carry out the processing activities, to which you consented, subject to your right, under certain circumstances, to have certain of your personal data erased.
Where we are processing personal data based on contract, we generally will retain the information for the duration of the contract plus some additional limited period of time that is necessary to comply with law or that represents the statute of limitations for legal claims that could arise from the contractual relationship.
THE CALIFORNIA CONSUMER PRIVACY ACT OF 2018 (“CCPA”)
Immersive HealthTech Summit (1) does not have annual gross revenues in excess of twenty-five million dollars, (2) does not buy, receive, sell, or share for commercial purposes, alone or in combination, the personal information of 50,000 or more California consumers, households, or devices, and (3) does not derive fifty percent or more of its annual revenues from selling California consumers’ personal information. As such, Immersive HealthTech Summit and the Website and the Services are not subject to the California Consumer Privacy Act of 2018.
For more general information on cookies see the Wikipedia article on HTTP Cookies.
You can disable cookies by adjusting the settings on your web browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of the Website and many other websites that you visit. Therefore, it is recommended that you do not disable cookies.
THE COOKIES WE SET
When you submit personal data to us through a form, such as those found on contact pages or comment forms, cookies may be set to remember your user details for future correspondence.
The Website and Services uses Google Analytics, which is one of the most widespread and trusted analytics solutions on the web, to help us understand how you use the Website and Services and ways in which can improve your user experience. These cookies may track things, such as how long you spend on the Website and Services and the pages that you visit, so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.
From time to time we test new features and make subtle changes to the way that the Website and Services are delivered. When we are still testing new features, cookies may be used to ensure that you receive a consistent experience on the Website and Services while ensuring we understand which optimizations our users appreciate the most.
Cookies allow us to monitor our advertising to make business predictions and ensure the best possible user experience.
We also use social media buttons and/or plugins on the Website and Services that allow you to connect with your social networks in various ways. For these to buttons and/or plugins work, the following social media websites including; Facebook, Instagram, YouTube, and will set cookies through the Website and Services which may be used to enhance your profile on their website or contribute to the data they hold for various purposes outlined in their respective privacy policies.
We shall process your personal data in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures. All information you provide to us is stored on our secure servers. Any payment transactions are encrypted using SSL technology.
Where we have given, or you have chosen a username and password, you are solely responsible for keeping this username and password confidential.
You acknowledge that no system can be completely secure. Therefore, although we take these steps to secure your personal data, we do not represent or warrant that your personal data will always remain completely secure.
Immersive HealthTech Summit
735 Bishop Street, Suite-200
Honolulu, Hawaii 96813
Effective as of August 3, 2023